7 Phrases to Stop Using in Your Emails (And What to Say Instead)
Are you tired of cliches and jargon in your email communications? Let’s dive into some common phrases that you should avoid and what you can say instead to make your emails clear, engaging, and effective.
1. “Let’s touch base.”
Alternates:
“Let’s connect.”
“We should chat soon.”
Why it sucks:
The phrase “Let’s touch base” is overused and lacks clarity. Instead of beating around the bush, get straight to the point and propose a specific action. For example, “Let’s plan a 30-minute meeting tomorrow in my office at 2:00 pm ET.” This approach shows that you are ready to take action and move the conversation forward.
2. “I’ll get straight to the point.”
Alternates:
“I’ll make this quick.”
“The long short of it is …”
Why it sucks:
Using phrases like “I’ll get straight to the point” is filler language that wastes time. Instead, just dive into the main topic of your email without unnecessary buildup. Remember, clarity and brevity are key in effective communication.
3. “I hope this email finds you well.”
Alternates:
“I hope all is well!”
“Happy Monday/Tuesday/Friday/Whatever!”
Why it sucks:
While well-intentioned, this phrase is empty and doesn’t add value to your message. Instead of starting with generic pleasantries, consider referencing a mutual connection or a past interaction to make your email more personal and engaging.
4. “Is that fine?”
Alternates:
“Are you okay with that?”
“Can we do that?”
Why it sucks:
Ending your email with “Is that fine?” can make you sound needy and lacking in confidence. Instead, end with a strong call-to-action that invites feedback and shows your willingness to address any concerns.
By avoiding these common email cliches and using more direct and engaging language, you can improve the effectiveness of your communications and leave a lasting impression on your recipients.